Unless the context requires otherwise, the terms as used in this chapter, or the rules and regulations adopted pursuant to this chapter shall have the following meaning:
BIDDING: The procedure used to solicit quotations on price and delivery from various prospective suppliers of supplies, materials, equipment, and contractual services.
CONTRACTUAL SERVICES: Professional and nonprofessional service contracts including, but not limited to, architectural, attorney, auditing, banking, engineering, insurance, or other consulting contracts.
DEPARTMENT HEAD: The city council member who administers a department or his or her designee, or in the absence of such person, the mayor. The department head shall be responsible for maintaining a system of inventory for his department.
LOCAL CONTRACTOR OR VENDOR: A firm or individual having:
1. A commercial office, store, distribution center, or other place of business located within the boundaries of Duchesne County, with an intent to remain on a permanent basis;
2. A current Duchesne County or Duchesne City business license; and
3. At least one employee physically present at the local business outlet.
PROVIDERS: Suppliers of services, which might be termed "personal services", to benefit clients or citizens of the city, which services otherwise might be performed by the city's own employees.
PURCHASE ORDERS: Official document used in committing city funds toward the purchase of supplies, materials, equipment, and contractual services.
REQUEST FOR PROPOSALS OR RFP: All documents, whether attached or incorporated by reference, utilized for soliciting proposals.
REQUISITION: Standard forms used by departments providing detailed information as to quantity, description, estimated price, recommended supplies, and signature authorization for requested purchases.
RESPONSIBLE BID: An offer, submitted by a responsible bidder to furnish supplies, materials, equipment, or contractual services in conformity with the specifications, delivery terms and conditions, and other requirements included in the invitation for bids.
RESPONSIBLE BIDDER: A bidder who submits a responsible bid and who has furnished, when requested, information and data to prove that his financial resources, production or service facilities, service reputation, and experience are adequate to make satisfactory delivery of the supplies, materials, equipment, or contractual services on which he bids; and who has not violated or attempted to violate any provisions of this chapter.
SUPPLIES, MATERIALS, AND EQUIPMENT: Any and all articles or things which shall be furnished to or used by any city department. (Ord. 11-01, 2-24-2011)